System Integration
Make two systems that do not talk to each other behave like one.
CRM to phone system. Scheduler to project board. Web form to practice-management software. We build the reliable, logged, monitored connection so data stops being retyped and nothing falls between the tools.
At a glance
- From $2,500 fixed fee
- 1 to 2 weeks
- REST, webhooks, GraphQL, legacy CSV
- Idempotent, retried, logged
- Alerts when something is off
What you get
An integration you can trust at 2am
Field mapping
Agreed in a spreadsheet before code: which field goes where, what transforms, what happens on conflict.
Sync logic
One-way or two-way, real-time via webhooks or scheduled. Idempotent so re-runs never duplicate.
Error handling
Retries with backoff, a queue for failures, and a human-readable alert with the record that failed.
Audit log
Every record moved, when, and from where. Useful for compliance, essential for debugging.
Auth and secrets
OAuth or API keys stored in your vault, rotated on your schedule. Nothing hard-coded, nothing in our hands.
Documentation
A runbook and an architecture diagram. Your next developer will not have to reverse-engineer it.
Process
One to two weeks
1. Map fields
Two-hour session. We export sample records from both systems and agree the mapping.
2. Build and test
Connect in a sandbox, run the mapping on real historical data, compare results with you.
3. Backfill
Optionally migrate existing records so both systems start in sync.
4. Go live and monitor
Switch on, watch for a week, hand over the runbook.
Timeline and price
Priced by connection, not by hour
Quotes are fixed after the field-mapping session. Hosting on your cloud or a managed n8n instance, your choice.
| Scope | Typical timeline | Price |
|---|---|---|
| Standard integration: two systems with public APIs, one-way | 1 week | From $2,500 |
| Two-way sync with conflict rules | 2 weeks | From $4,500 |
| System without an API (email, CSV, portal scraping) | 2 weeks | From $5,000 |
| Historical backfill | +2 to 3 days | From $1,000 |
Common pairs we have built: Retell to monday.com, JotForm to HubSpot, FieldNation to Google Calendar, AppFolio to a voice agent, Dentrix scheduling to an AI receptionist, Google Sheets to Slack digests.
Related product
Often the first step toward
Daily Check-in Agent
Once your tracker is connected, the Check-in Agent can call your team on a schedule and log the answers straight into it. From $199/mo.
Frequently asked questions
Our system has no API. Can you still integrate it?
Usually. Email parsing, CSV drops, and carefully built portal automation cover most legacy tools. We tell you the reliability trade-offs up front.
Real-time or scheduled?
Webhooks where the source supports them, otherwise polling every few minutes. Most workflows are fine with a 5-minute lag; we confirm at mapping.
Where does it run?
Your AWS, GCP, or Azure account, a managed n8n cloud, or a small VPS in your name. We never host your data on our infrastructure.
What about HIPAA data?
We sign a BAA, encrypt in transit and at rest, keep audit logs, and avoid storing PHI outside the systems that already hold it.
Which two systems?
Tell us the pair and the pain. We will come back with a fixed price and a start date.